Registration Information

Registration & Hotel Booking is now live!

Registration Fees

Please note: All fees and prices are in US Dollars

Delegate TypeEarly Bird
January 10th,
2020
Regular
January 11th -
March 4th, 2020
Late
March 5th -
March 27th, 2020
Regular Delegate$600.00$800.00$950.00
Low and middle income country delegate**$300.00$425.00$525.00
Student Delegate$150.00$150.00$250.00
Accompanying person$175.00$200.00$300.00
Day pass$175.00$200.00$300.00

*The Student delegate is either enrolled full-time or part-time in an accredited degree-granting program in one of the following fields: nutrition, economics, agriculture, public policy or a related field. Proof of enrollment will be requested.

**Please note reduced registration rates are available for participants residing in low and middle-income countries as defined using classifications from the World Bank. Please click here for more information.

FAQ

Full Registration

  • One ticket to the Welcome Reception (Tuesday)
  • Attendance at all scientific sessions and exhibition
  • Name Badge
  • Morning coffee/tea breaks (Tuesday, Wednesday, Thursday, Friday)
  • Lunch breaks (Tuesday, Wednesday, Thursday, Friday)
  • Afternoon coffee/tea breaks (Tuesday, Wednesday, Thursday, Friday

Day Pass

  • Attendance at all scientific sessions and exhibition on day purchased
  • Name Badge
  • Morning coffee/tea breaks on day purchased
  • Lunch breaks on day purchased
  • Afternoon coffee/tea breaks on day purchased
  • One ticket to the Welcome Reception (if day pass selected is Tuesday)

Registration fees deadlines

Early registrations will be accepted until Friday 10 January 2020, midnight CET.
Should your registration remain unpaid on Friday 24 January 2020, early registrations will be upgraded to the regular registration fee.

As of Wednesday 04 March 2020, late registration fees apply for every new registration.
Should your registration remain unpaid on Wednesday 18 March 2020, late registrations fees will be upgraded to the Onsite registration fee.

From Thursday 05 March 2020 & onsite, late registration fee applies for every new registration.

Modification and Cancellation

For cancellations received prior to Wednesday 19 February 2020, midnight CET, deposits will be refunded less 25’% administrative charge. After this date, no refunds will be possible.
A handling fee of 40 USD per registration will be charged for every registration modification received from Wednesday 19 February 2020.

If a badge is lost or forgotten onsite, an administrative fee of 80 USD will be charged for the reprint of the badge after identity verification (passport, driving license or other recognised identification documents).

GENERAL HOTEL POLICY

MCI acts as an agent for accommodation bookings and MNF 2020 accepts no responsibility for any recommendations given or any transactions made.

Check-in/Check-out Time:

Hotel check-in time is 15:00. Should you wish to check-in earlier, extra costs may apply.
Check-out time is 11:00. Should you wish to check-out later, extra costs may apply.
Should you be informed of any delay/late check-in or cancellation, please inform MCI as soon as possible.

Extras:

Potential additional incidentals, such as mini-bar, telephone or additional room-nights are to be settled directly to the hotel by each individual guest when checking out.
Upon check-in, the hotel may charge or block an amount on the credit card to cover this guarantee, and each hotel has its own, independent policy

Closure of a hotel:

Should any of the mentioned official offered hotel(s) close between the date the contract was signed and the start of the event, MCI will do its utmost to offer alternative options to the client. If the client confirms such an alternative option, MCI will not be responsible for any difference in rates. Should the client decline the option and book in another hotel outside of MCI’s block, pre-payments made by the client for the closing hotel(s) would be reimbursed by MCI.

HOTEL DEPOSIT CONDITIONS

Individual Hotel Deposit Conditions

The Landmark Bangkok

For hotel bookings in the above-mentioned hotel, a deposit payment covering the first night is required with your reservation. Your booking will be confirmed upon receipt of your hotel deposit. This prepaid deposit will be deducted from your final hotel bill when checking out from the hotel.

For bookings of 2 rooms or more, the full payment is required to confirm your reservation.

Group Hotel Deposit Conditions

As liquidated damages, cancellation charges are calculated on projected charges (per hotel, per night, subject to all applicable taxes). In the event of total or partial cancellation of unused rooms in the block.

In the event of accommodation cancellation up to Friday 14 February 2020 no cancellations fees will incur.
From Saturday 15 February 2020 to Thursday 05 March 2020, 50% of one night will be billed.
From Friday 06 March 2020, no refunds will be possible.

No-Show (Individual bookings)

In case of no-show (if you do not check-in on your confirmed arrival date as per your hotel reservation), the hotel will only keep the number of room nights guaranteed during the booking process. For bookings guaranteed for one night only, the remaining nights will automatically be released to the hotel. The hotel will do its utmost to accommodate you should you arrive at the hotel at a later date. For bookings guaranteed for the full stay, the room will be kept for the number of nights booked.

Group Booking Cancellation Conditions

As liquidated damages, cancellation charges are calculated on projected charges (per hotel, per night, subject to all applicable taxes). In the event of total or partial cancellation of unused rooms in the block:

From confirmation to Friday 06 December 2019: 100 % of the total amount due may be cancelled free of charge

From Saturday 07 December 2019 to Sunday 05 January 2020: 30 % of the total amount due is non-refundable

From Monday 06 January 2020 to Tuesday 04 February 2020: 55 % of the total amount due is non-refundable

No-Show (Group bookings):

According to MCI’s deposit conditions, the full stay must be paid for all reservations prior to each guest’s arrivals. In case of no-show, for bookings guaranteed for the full stay, the room will be kept by the hotel. Please note that MCI will not send specific communication regarding the guests who have not checked-in on their confirmed arrival date. Should the group leader wish to receive such information, please contact MCI.

DATA PRIVACY

Individual Data Privacy Policy:

For further information on how your data will be used, we invite you to carefully read the Data Protection and Privacy Policy: https://www.mci-group.com/privacy-statement

Group Data Privacy Policy:

The group leader agrees and warrants that:

  1. the personal data have been collected, processed and transferred and will continue to be collected, processed and transferred in accordance with the relevant provisions of the applicable data protection law (and, where applicable, has been notified to the relevant authorities);
  2. the transfer to, and processing by, MCI pursuant to this Agreement is not prohibited by a statutory or contractual duty of confidentiality;
  3. prior to any transfer of personal data, it has informed the data subjects and has complied with any notification and/or registration set forth by the applicable data protection law; in particular, the intended purposes of the collection, processing and transfer of personal data have been communicated to the data subjects;
  4. the data subjects are provided with their right of access, correction, blocking, suppression or deletion as available under applicable data protection law;
  5. it has taken and will take all reasonable measures to verify the correctness of the personal data and ensure that incorrect or incomplete personal data will be corrected, completed or destroyed prior any transfer of such data to MCI;
  6. it will inform MCI of any specific requirement from any data subject or any relevant authority on how personal data should be processed;
  7. it will inform without delay MCI of any request from any data subject or any relevant authority to rectify, update or delete any personal data;
  8. after assessment of the requirements of the applicable data protection law, it will ensure that the security measures are appropriate to protect personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, in particular where the processing or transfer involves the transmission of data over a network, and against all other unlawful forms of processing, and that these measures ensure a level of security appropriate to the risks presented by the processing and the nature of the data to be protected having regard to the state of the art and the cost of their implementation;
  9. it will provide MCI, when so requested, with copies of relevant data protection laws or references to them of the country in which the [group leader] is established;
  10. it will respond to enquiries from data subjects and authorities concerning processing of personal data by MCI;
  11. it will notify within 72 hours delay MCI of any actual, potential or alleged breach of the provision of this Clause;

The group leader hereby commits with the present Data Protection and Privacy Policy: https://www.mci-group.com/privacy-statement

GENERAL CONDITIONS

Insurance, release and waiver of liability:

It is recommended that participants obtain adequate cover for travel, health and accident insurance before they depart from their countries. MNF 2020 and MCI as organizers cannot accept responsibility for personal injuries, or loss of, or damage to, private property belonging to the Forum participants and accompanying persons.

MNF 2020, MCI, Venue and Hotel(s) are not responsible for either the partial or total non-execution of the contract in the event of accident, natural disaster (either threatened or actual), in war, curtailment or interruption of transportation facilities, threats or acts of terrorism, of transportation facilities, threats or acts of terrorism, governmental travel or terrorism advisory, Strikes, Lock out, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause beyond the parties’ control which prevents the Hotel and /or venue from accommodating the clients of MCI  for the event or if for the same reasons the event is cancelled by MCI. The Organizers may at their entire discretion repay the delegate fee or Service Charge paid by the Delegate or Exhibitor, or part thereof, but shall be under no obligation to repay the whole or part of such Delegate fee or Service Charge, and shall be under no liability to the Delegate or Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Delegate or Exhibitor, as the result of the happening of any such event.

Minimum age:

Registration and/or admittance to the Forum shall be limited solely to participants who are 18 years of age or older, due to current health and safety regulations and legislation in effect. Any registration by anyone who is under 18 is unauthorized and in violation of these Terms and Conditions and will automatically result in the forfeit of their registration. You hereby accept that identification is to be provided to Forum staff upon request. By registering to the Forum or entering the Forum you represent and warrant that you are 18 years of age or older, and that you agree to and to abide by all of the Terms and Conditions of this Forum.

Force majeure:

MNF 2020, the hotel(s) and MCI are not responsible for either the partial or total non-execution of the contract in the event of accident, an act caused by a third party, such as Acts of God including, without limitation, credible threats of natural disaster in the geographic vicinity, war, curtailment or interruption of transportation facilities, threats or acts of terrorism or similar acts, governmental travel advisory, a governmental elevation of the terrorism alert level, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause comparable events or disaster beyond the parties’ control which prevents the Hotel from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI.

Photography/Videography Disclosure:

As a registered attendee of the Forum, you agree to grant permission for MNF 2020 and MCI to use your likeness in a photograph or video in any and all of its publications and presentations, including website entries, without payment or any other consideration; to authorize MNF 2020 and MCI to edit, alter, copy, exhibit, publish or distribute the photograph or video for purposes of publicizing MNF 2020 programs or for any other lawful purpose; to waive the right to inspect or approve the finished product, including written or electronic copy, wherein your likeness appears; that these materials will become the property of MNF 2020 and MCI.

Please visit the following website http://visahq.com/ to check if you require a visa for Thailand. Citizens of other countries may need a visa.
Please contact your travel agent or the nearest Thailand diplomatic authorities for further information. If you should need a visa, please apply early enough to allow sufficient handling time to the authorities.

During the reservation process, please tick the box and fill in the corresponding questionnaire in order to receive your Visa invitation letter. Please note that the VISA invitation letter will only be sent to participants who have paid their reservation fee.

Please note that neither MNF 2020 nor MCI will be able to contact or intervene with any Embassy or Consulate office on behalf of a registrant. The invitation letter does not financially or legally obligate MNF 2020 or MCI in any way. All expenses incurred in relation to the event and to obtaining a visa are the sole responsibility of the registrant. MNF 2020 and MCI do not accept any responsibility for travel, accommodation and/or other costs incurred due to the rejection of a registrant’s visa application.

If you need to make a change to your registration, please use the Username and Password that you created during registration. You can access your registration as an Existing User on the Registration page or use the Portal found in the Account Creation email that was sent to you.

Contact us

logo-mci-black

MNF 2020 Registration & Hotel Secretariat c/o MCI Group

Monday to Friday
9:00 – 18:00 CET (Central European Time)

Phone: +41 22 33 99 568
Fax: +41 22 33 99 631
Email: mnf.reghot@mci-group.com